Documentation

Everything you need to know about creating and managing your email signatures. Find guides, tutorials, and answers to common questions.

Fields & Labels

Enable or disable fields

  1. Select the field you would like to turn on or off
  2. Click on the power icon located underneath the text box

Enable or disable a label
A label is the prefix that comes before your contact details. For example, m. before mobile or a. before address. Here are the simple steps required to disable the label for a specific field:

  1. Select the field you would like to turn the label on or off for
  2. Click on the power icon on the left side, located underneath the label

Change a label
To change a label, all you need to do is select the field that you want to change the label for, then click in the left text box and change your new label.

Bolding or italicising text
Making your contact detail or label bold or italicised is simple. Select the label, then press the Bold icon or Italic icon below.

Add a web link to text
To add a web link you need to select the contact field you want to add a link to, then click the link icon below and enter your web address in the text box.

Add a mailto (email address) link to text

  1. Select the contact field you want to add a link to
  2. Click the mail icon below and enter your email address in the text box

Duplicate or add a new field
Duplicating an existing field is simple, all you need to do is ensure the field you want to duplicate isn't selected, then hover over that field and select the duplicate icon to the far right.

Delete a duplicated field
Hover over the unselected field, then to the far right click the x icon.

Links

Add a social icon link

  1. Select your Links tab
  2. Click on the green Add a link button which will open a new panel
  3. Under the Our Icons sub-heading, you can filter through over 300,000 unique social icons. Filter by Type, Colour, Shape and Size or search by name
  4. Click on an icon to add it to your signature. The icon will now be shown in your email signature preview at the top and will be added to your list of icons and text links below
  5. Select the link/chain icon or the email icon below on the social icon to add a web link or mailto link, then enter your website URL or email address
  6. You can re-position your social icons by dragging and dropping them above or below one another

Add a custom text link

  1. Select your Links tab
  2. Click on the green Add a link button which will open a new panel
  3. Under the Text Links sub-heading, you can enter any text you like and select a color for the text
  4. Click the + Add Text Link button to add it to your email signature. The text link will now be shown in your email signature preview and will be added to the list of icons and text links below
  5. Select the link/chain icon or the email icon below on the social icon to add a web link or mailto link, then enter your website URL or email address
  6. You can re-position your text link and social icons by dragging and dropping them above or below one another

Images

What is a primary image?
A primary image is the primary position where your image is located in your email signature. Generally, a logo or headshot of yourself should be uploaded in the primary image position.

What is a secondary image?
A secondary image is the secondary position where your image is located in your email signature.

Upload primary and secondary images

  1. Select your Images tab.
  2. Click the green Add an image button to the right of the primary or secondary image.

Design

Changing the template
You can change the entire design of any already created email signatures just by switching templates. Here's how to do this:

  1. Go to your Design tab.
  2. Select a new template from the drop down box that says 'Please select your signature template'

Changing the text size

  1. Go to your Design tab.
  2. Change the text box that says 'Please select your text size'

Changing the font style

  1. Go to your Design tab.
  2. Change the dropdown box that says 'Please select your font'

Messages

Add a legal disclaimer or privacy text

  1. Go to your Messages tab.
  2. Click on your Privacy Text field and press the top power icon to switch it on.

Plays nicely with Gmail, Outlook, Apple Mail and 60+ more email clients, apps and CRM software

We've been experts in email signatures since 2013, helping businesses create, manage, and install professional signatures across 60+ email clients, apps, and CRM platforms. With over a decade of experience, we’ve perfected a seamless, IT-free setup, with no coding, no hassle, just beautifully designed signatures that work. Let us handle the technical details so you can focus on what you do best.